Confidentiality, Privacy and Data Retention Policy

Will information about my family be kept confidential?

Any information given to me, either verbally or in writing, regarding your child or your family, will be treated as confidential. The only exception to this will be in the event of a Safeguarding concern. I am registered with the Information Commissioner's Office (ICO) and am aware of my responsibilities under General Data Protection Regulations (GDPR) and the Data Protection Act, 2018.

What information will be stored?

Only relevant data for your child’s tuition will be stored. This will include details about yourself and your child including:

  • Name

  • Contact details, including home address if sessions are to be held in your home. 

  • Emergency contact details

  • Medical information, as appropriate

  • Child/young person’s school

Any information relating to your child will be stored electronically on a password protected computer/laptop. No paper-based identification papers are physically kept.

I will only be storing information that is required for your child’s sessions to go ahead. If you have any questions about why specific information is required, please contact me for clarification. 

Information will be stored for the duration of your child’s sessions, unless otherwise specified and agreed with you as the parent/carer. This information will be kept for a period of 6 months following completion of sessions and will then be deleted.

Can any information about my child be discussed or shared with anybody outside of their sessions?

Information about your child will not be discussed with anyone else. Exceptions can be made where written permission has been given to speak to a named individual, either as a one-off or an ongoing basis, e.g. a grandparent, school or another agency your child might be working with. If these permissions have been given, they can be withdrawn at any time and in that circumstance, no further communication will be made. I will, however, divulge confidential information to the relevant authorities if there appears to be a safeguarding issue that potentially affects a child’s welfare and/or safety. Please see the Child Protection and Safeguarding Policy for more information on what information may be shared.